Voting at the AGM

Institutional full members are entitled to vote on motions at AGM which is the role of the institutional primary contact. If the primary contact is unable to attend the AGM, then they may appoint another institutional HELOA member as a proxy to exercise all, or any, of that primary contact’s rights to attend, speak and vote. Each primary contact or proxy may only hold one vote. It is the role of the primary contact or nominated proxy to canvas the views of their institutional HELOA members and vote accordingly during the meeting. 

Both the Mi-Voice email and voting site contain instructions for voting. Please read these details carefully. Voting on each motion will open and close during the AGM when instructed by the Chair of the Meeting. If the Chair states that voting is open for an item and it does not automatically show available, please click the blue ‘Refresh’ button at the bottom of the page. 

Once you have logged into Mi-Voice for the meeting, please select ‘Register Your Attendance’. For each motion, choose to vote for, against or abstain. 

To use the Mi-Voice service, we must share your name and email address with Mi-Voice. To ensure this is conducted securely, we have entered a data sharing agreement with Mi-Voice. If you have any questions regarding this, please contact the HELOA office.

Any decision other than one falling within clause 10.4 (Decisions that must be taken in a particular way) shall be taken by a simple majority of votes cast at the meeting. In the event of an equality of votes, the Chair shall either: 1. call for another vote or; 2. exercise his or her second or casting vote. Decisions that must be taken in a particular way including, any decision to amend the constitution, must be passed at the AGM by a 75% majority of votes cast.